Strengthen sign-in
Make everyday sign-in safer without making work impossible
Use individual accounts, a business password manager, and multi-factor authentication to reduce the damage from reused or stolen passwords.
What this guide should leave behind
Critical accounts have unique credentials, practical MFA, protected recovery, and a documented exception path that people can actually follow.
Work the routine in this order
- 01
Start with email, domain, banking, payroll, finance, cloud administration, remote access, and password-manager accounts because they can unlock other systems or money.
- 02
Give each person an individual account. Use a reputable business password manager to create and store unique passwords rather than a shared spreadsheet, chat, or notebook.
- 03
Turn on the strongest practical MFA supported by the service. Prefer phishing-resistant methods where available, then authenticator apps over text messages when appropriate.
- 04
Protect recovery codes and backup methods, remove old devices and phone numbers, and teach people that an unexpected MFA prompt is a warning rather than an approval request.
Foundations worth seeing
- Critical accounts do not reuse passwords.
- MFA is enabled for administrators and money-moving accounts.
- Recovery does not depend on a former worker or personal email address.
- The business has a safe route for lost devices, locked accounts, and suspicious prompts.
Terms behind this routine
Know when general guidance stops
Get qualified help if a password manager, administrator account, recovery email, authentication device, or identity provider may be compromised. Do not reset evidence blindly during an active incident.